Senior Procurement & Logistic Officer

Job Title: Senior Procurement & Logistics Officer

Job location: Khartoum State, Sudan

Reports to: Country Director

Job Summary

The Senior Procurement & Logistics Officer is responsible for overseeing and executing strategic procurement activities, managing vendor relationships, ensuring cost-effectiveness, and coordinating end-to-end logistics operations. The role ensures timely availability of quality goods and services, compliance with organizational policies, and effective supply chain performance.

MAIN DUTIES AND RESPONSIBILITIES

A. Procurement Management

• Lead the procurement process from planning, tendering, evaluation, negotiation, to contract award.

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• Develop and implement procurement strategies to reduce cost and improve efficiency.

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• Prepare RFQs, RFPs, bid documents, and procurement contracts.

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• Maintain an updated supplier database and conduct regular supplier performance reviews.

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• Ensure all procurement activities comply with organizational policies and donor/regulatory requirements.

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• Conduct market research, price analysis, and risk assessments.

B. Logistics & Supply Chain Coordination

• Plan and coordinate transportation of goods, materials, and equipment.

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• Monitor shipment progress and resolve logistical issues, delays, or damages.

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• Manage inventory levels, stock replenishment, and warehouse operations.

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• Ensure proper documentation of shipping, customs clearance, and delivery.

C. Contract & Vendor Management

• Negotiate terms and conditions with vendors to secure optimal pricing and quality.

• Track contract renewal schedules and ensure timely reviews.

• Manage disputes and performance issues with suppliers and service providers.

D. Compliance & Reporting

 Maintain accurate procurement and logistics records for audit readiness.

 Prepare monthly procurement status reports and logistics activity reports.

 Ensure adherence to ethical procurement practices and zero tolerance for fraud.

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ABOUT MEDGLOBAL

MedGlobal is a global humanitarian non-profit organization providing medical and health education services to people in need, including refugees and displaced persons, in disaster and underserved regions. The organization is composed of medical and public health professionals of diverse backgrounds.

CODE OF CONDUCT

MedGlobal Code of Conduct reflects the profession’s core set of beliefs and values of care, respect, trust, and integrity. These beliefs and values are fundamental to MedGlobal employees, volunteers, interns, consultants, and contractors to guide their practice and conduct. The Code is organized into categories, as follows:

• Always act with fairness, honesty, integrity, and openness; respect the opinions of others and treat all with equality and dignity without regard to gender, race, color, creed, ancestry, place of origin, political beliefs, religion, marital status, disability, age, or sexual orientation.

• Provide a positive and valued experience for those receiving service within and outside MedGlobal.

CHILD PROTECTION POLICY

Child abuse in all forms is unacceptable to MedGlobal, which recognizes its responsibility to protect children from harm in all areas of its work. MedGlobal is committed to ensuring a child-safe environment and is applying a zero-tolerance approach towards any kind of child abuse and exploitation.

DISCRIMINATION, ABUSE AND HARASSMENT POLICY

MedGlobal provides equal employment opportunities to all employees and applicants for employment and expressly prohibits and will not tolerate any form of discrimination, abuse, harassment (sexual or otherwise), based upon race, ethnicity, religion, national origin, gender, age, marital status, citizenship status, disability, or military status. MedGlobal employees and related personnel must under no circumstances take part in any form of discrimination, harassment, or abuse (physical, sexual or verbal), intimidation or exploitation, or in any other way infringe the rights of others inside or outside the organization.